Loud Thinking July 28, 2014 at 03:06PM
Give Everyone in the Meeting a Job to Do
Every meeting organizer wants people to attend, pay attention, and participate. Assigning attendees a specific role is a good way to accomplish all of this. Before your next meeting, consider appointing:
A facilitator to guide the group through the phases of discussion, problem-solving, and decision-making. She also makes sure one opinion doesn’t dominate — a good role for someone who wants more leadership experience.
A scribe to capture any key points, ideas, and decisions established in the meeting. This is a great assignment for someone who is shy but wants to participate.
A contributor to offer ideas and help keep the discussion on track. Tell the person you’re counting on him to ensure that all the key issues are addressed.
An expert to share knowledge on particular issues as requested. He or she can attend just part of the meeting.
Adapted by HBR from Running Meetings (20-Minute Manager Series).
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